Spend control built for organisations that need accountability at every step — from the moment a request is raised to the day the last receipt is filed.
Flow Ledger covers the entire advance lifecycle — request, approval, disbursement, and retirement — with the controls and visibility your finance team requires.
Build multi-stage approval chains that match your actual sign-off structure — no hardcoded routes. Each stage can have multiple parallel approvers, be scoped to a specific branch or department, and be assigned to any role. Approvers can approve, reject, or send a request back at any point. Change the workflow template and it takes effect immediately, without developer involvement.
Every advance moves through a clear lifecycle: draft → approved → disbursed → retired. Disbursements record the method, reference, and timestamp. After spending, staff retire the advance with actual receipts — and any surplus or deficit is reconciled automatically.
Each branch carries its own live cashbook — every disbursement and retirement posts an entry automatically. Physical cash counts use denomination-level breakdowns to reconcile book balance against cash on hand. Low-balance thresholds trigger automatic alerts to the treasury team.
Overdue retirement reminders are sent to staff and their managers on a schedule — with deduplication so no one gets spammed. Low-cash-balance alerts fire automatically when a branch drops below its configured threshold.
Onboard faster by importing staff, departments, positions, and cost codes from Excel spreadsheets. Downloadable templates guide the format, and import errors are surfaced row by row so nothing slips through silently.
Every report exports to Excel or PDF. The suite covers expenditure summaries, outstanding advances, disbursement registers, approval turnaround times, send-back rates, spend trends, top spenders, retirement variances, workflow SLA compliance, cash position across branches, and a full activity audit trail. External auditors get the data they need without ever touching the system.
Granular role-based access control covers every action in the system. Enterprise deployments can integrate an external identity provider via OIDC/JWT, including backchannel logout so sessions are terminated server-side when staff log out of the corporate directory.
Each organisation runs in a completely isolated database — no shared tables, no data bleed between tenants. Branch hierarchies support unlimited nesting levels for complex multi-site structures.
Get in touch and we'll walk you through how it fits your organisation's approval and cash management process.